Skip to main content

Pilot Terms and Conditions

These Pilot Terms and Conditions (these “Pilot Terms”) govern Organization’s use of and participation in any testing, development, and improvement of any Pilot Products (defined below). These Pilot Terms are an addendum to, and incorporated into by this reference, (a) the Organization Terms of Service found at www.hudl.com/eula or (b) if applicable, the written agreement entered into between Hudl and Organization (in either case, the “Organization Terms”) and are entered into between Organization and Hudl as of the Effective Date (defined below). Capitalized terms used but not defined herein have the definitions set forth in the Organization Terms. Except as expressly provided in these Pilot Terms, all of the terms and provisions of the Organization Terms are and will remain in full force and effect. These Pilot Terms shall not apply to any products and services of Hudl that are not Pilot Products.

By acknowledging acceptance of these Pilot Terms in a separate document referencing or incorporating these Pilot Terms or accepting or using any Pilot Products, Organization agrees to the terms and conditions of these Pilot Terms. The individual accepting these Pilot Terms on behalf of Organization represents that they have the authority to bind Organization to these Pilot Terms.

These Pilot Terms are effective between Organization and Hudl as of, the earlier of, the date of Organization accepting these Pilot Terms or using any Pilot Products (the “Effective Date”).

1. Definitions.

1.1.“Pilot Feedback” means any comments, information, questions, survey data, data, ideas, enhancement requests, recommendations, descriptions of processes, or other information concerning any Pilot Products from Organization or its Authorized Users, whether solicited by Hudl or provided by Organization or its Authorized Users without any such solicitation.

1.2. “Pilot Hardware” means Pilot Products that are hardware, accessories, and other physical products, including without limitation any replacement hardware, accessories, and physical products that Hudl chooses, in its sole discretion, to provide for any Pilot Hardware. Any hardware, accessories, and other physical products that are not manufactured by or exclusively for Hudl or its affiliates that are provided by Hudl to Organization for use with Pilot Hardware are deemed to be Pilot Hardware and Pilot Products, even if not specifically identified as Pilot Products.

1.3. “Pilot Product(s)” means hardware, accessories, software, online services, and any other product, service, application, feature, function, or other technology that (i) Hudl has made available to Organization, (ii) Hudl has not made generally available to its customers at the time Hudl made such Pilot Products available to Organization, and (iii) Hudl has designated as pilot, limited release, developer preview, or similar description, as well as any documentation related to Pilot Products.

1.4. “Pilot Software” means Pilot Products that are software, online services, and similar Pilot Products that are not physical items, including any bug fixes, updates, and modifications that Hudl releases, in its sole discretion, to such Pilot Software. Any software embedded on Pilot Hardware is deemed to be Pilot Software and Pilot Products even if not specifically identified as Pilot Products.

1.5. “Pilot Video” means any and all video clips and other game or practice film recorded using a Pilot Product or uploaded to a Pilot Product, including without limitation the voices, performances, poses, acts, plays, appearances, pictures, images, likeness, photographs, silhouettes, and other reproductions of the physical likeness and sound of the players, coaches, and all others appearing in the Pilot Video, and any related statistics. Pilot Video also includes any statistics, data, and information uploaded by Organization or its Authorized Users using a Pilot Product.

2. Access to and Use of Pilot Products. During the term of these Pilot Terms and subject to these Pilot Terms, (i) any Pilot Products made available by Hudl to Organization may be used by Organization for its internal testing and evaluation purposes only and (ii) in the case of any Pilot Software made available by Hudl to Organization, Hudl hereby grants Organization a non-transferable, non-sublicensable, non-exclusive, limited license to use the Pilot Software in object code form for its internal testing and evaluation purposes only, all at no charge to Organization. Organization agrees to, and to allow only Authorized Users to, access and use the Pilot Products only for the purposes allowed in this Section. Organization acknowledges that Hudl is not providing any compensation or discount to Organization with respect to these Pilot Terms.

3. Pilot Hardware. Any Pilot Hardware will be shipped using the method selected by Hudl to Organization’s shipping address (as provided by Organization to Hudl). Any delivery dates for Pilot Hardware are estimates only and are subject to change at any time for any reason, in Hudl’s sole discretion. The quantity of any Pilot Hardware to be provided by Hudl to Organization is subject to change at any time for any reason, in Hudl’s sole discretion. Organization shall be responsible for, and shall reimburse Hudl for, loss of or damage to the Pilot Hardware while in Organization’s possession. While in Organization’s possession, Organization agrees to maintain the Pilot Hardware in good working condition, reasonable wear and tear excepted.

4. Hudl Rights.

4.1. Organization hereby grants to Hudl and its affiliates a non-exclusive, perpetual, irrevocable, sublicensable, transferable, royalty-free, and worldwide license in and to the Pilot Video, and any and all Intellectual Property Rights in the Pilot Video, to use the Pilot Video for any and all purposes. Organization agrees that Hudl may access Organization’s Hudl Platform account, during and after the term of these Pilot Terms, to find and obtain any Pilot Video and Performance Data (defined below). This Section 4.1 shall survive the termination of these Pilot Terms and the Organization Terms.

4.2. Organization agrees that Hudl may access and use the Pilot Products to record video footage or start and stop recordings at any time without notice to Organization. Organization agrees that Hudl may disable the Pilot Products at any time, including without limitation during games, for diagnostic and other purposes without notice to Organization, and Organization acknowledges that it is responsible for ensuring that it has an additional recording method if it is using the Pilot Products for recording.

5. Confidential Information. All diagnostic data and performance data and test results relating to the Pilot Products (“Performance Data”) belong to and are the Confidential Information of Hudl. Hudl may use the Performance Data for any and all purposes. Organization agrees not to publish or disclose any Performance Data without Hudl’s prior written approval.

6. Organization Terms. The term “Video” in the Organization Terms is deemed to include the Pilot Video. Organization acknowledges and agrees that the Organization Terms apply to any Video, including without limitation the Pilot Video, and Organization’s use of the Hudl Platform. Organization is responsible for its Authorized Users’ compliance with these Pilot Terms and the Organization Terms. In the event of a conflict between these Pilot Terms and the Organization Terms, these Pilot Terms shall control with respect to the subject matter of these Pilot Terms. Section 10.1 of the Organization Terms (and any other indemnity obligation of Hudl under the Organization Terms, if any) shall not apply to any Pilot Products.

7. Restrictions. Organization agrees not to use the Pilot Products except as expressly permitted in these Pilot Terms. ORGANIZATION AGREES NOT TO SUBLICENSE, RENT, COPY, MODIFY, CREATE DERIVATIVE WORKS OF, TRANSLATE, REVERSE ENGINEER, DECOMPILE, OR DISASSEMBLE ANY PILOT PRODUCTS, IN WHOLE OR IN PART, AND AGREES NOT TO ALLOW A THIRD PARTY TO DO ANY OF THE FOREGOING.

8. Proprietary Rights and Ownership. Organization agrees that title to the Pilot Products and Performance Data remains with Hudl and/or its licensors, and that these Pilot Terms do not give Organization ownership of any Pilot Products or Performance Data. Subject to the limited rights expressly granted under these Pilot Terms, Hudl and its licensors reserve all rights, title, and interest in and to the Pilot Products and Performance Data, including without limitation all related Intellectual Property Rights in either. No rights are granted to Organization under these Pilot Terms other than as expressly set forth in these Pilot Terms. ORGANIZATION SHALL DO NOTHING INCONSISTENT WITH HUDL’S TITLE TO THE PILOT HARDWARE, INCLUDING WITHOUT LIMITATION TRANSFERRING, LOANING, SELLING, ASSIGNING, PLEDGING, OR OTHERWISE DISPOSING, ENCUMBERING, OR SUFFERING A LIEN OR ENCUMBRANCE UPON OR AGAINST ANY INTEREST IN THE PILOT HARDWARE.

9. Feedback. The purpose of these Pilot Terms is the testing and evaluation of the Pilot Products. In furtherance of such purpose, Organization agrees to provide timely feedback to Hudl regarding the Pilot Products from time to time as reasonably requested by Hudl. Hudl owns all Intellectual Property Rights in any Pilot Feedback and may use Pilot Feedback for any purpose related to the Pilot Products, the Platform, and any other Hudl products and services without further approval or acknowledgement, and Organization, on behalf of itself and its Authorized Users, hereby assigns to Hudl any and all rights, including without limitation all Intellectual Property Rights, in Pilot Feedback throughout the universe in perpetuity.

10. Term. These Pilot Terms shall commence on the Effective Date and will remain in effect unless terminated in accordance with Section 11 below. Organization’s right to use any particular Pilot Products under these Pilot Terms will commence on the date Hudl makes such Pilot Products available to Organization and will end on the termination of such right, or of these Pilot Terms, in accordance with Section 11 below.

11. Termination and Notices. Either party may terminate these Pilot Terms at any time without cause upon 10 days’ prior written notice to the other. Hudl may terminate these Pilot Terms immediately upon written notice to Organization if Organization breaches these Pilot Terms or the Organization Terms. Either party may terminate Organization’s right to use any particular Pilot Products by providing written notice (e-mail to suffice) of such termination to the other party, provided that the notifying party will use reasonable efforts to provide such notice 5 days before the termination date (except that Hudl may terminate such right immediately if Hudl determines it is appropriate based on feedback received from testing of the Pilot Product). Notices to Hudl shall be sent to legal@hudl.com. Notices to Organization shall be sent to the e-mail address of the Organization Admin on file with Hudl. These Pilot Terms shall terminate if the Organization Terms terminate. In connection with any termination of these Pilot Terms or right to use any Pilot Product, (i) Hudl may deactivate the Pilot Products, if applicable, and any access of Organization to the Pilot Products immediately upon termination, (ii) Organization shall return the Pilot Hardware, using appropriate packaging, to Hudl via Hudl’s authorized return shipment process for receipt by Hudl within 10 business days of the effective date of termination (unless otherwise agreed by Hudl in writing), and (iii) Organization shall cease using any Pilot Products as of the effective date of termination. Organization agrees that Hudl may retrieve any Pilot Products from Organization’s premises after termination of these Pilot Terms or the right to use a Pilot Product, if such Pilot Product is not returned to Hudl as required by this Section. Sections 4 through 14 of these Pilot Terms, and any other provisions which by their terms should survive, shall survive the termination or expiration of these Pilot Terms and the Organization Terms.

12. Disclaimers and Liability.

12.1 No Warranties. THE PILOT PRODUCTS ARE PROVIDED “AS-IS” AND “AS AVAILABLE,” EXCLUSIVE OF ANY WARRANTY OR REPRESENTATION WHATSOEVER WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. HUDL DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. HUDL MAKES NO REPRESENTATIONS ABOUT ANY CONTENT OR INFORMATION MADE ACCESSIBLE BY THE PILOT PRODUCTS. HUDL MAKES NO REPRESENTATION THAT HUDL (OR ANY THIRD PARTY) WILL ISSUE UPDATES OR ENHANCEMENTS TO THE PILOT PRODUCTS. The Pilot Products may contain bugs or errors. Any use of the Pilot Products is at Organization’s sole risk. Organization acknowledges that Hudl may discontinue the Pilot Products at any time in its sole discretion and may never make the Pilot Products generally available to its customers. Hudl is under no obligation to support the Pilot Products in any way or to provide any updates to Pilot Products or replacement Pilot Products to Organization. In the event Hudl chooses in its sole discretion to provide an update to a Pilot Product or a replacement Pilot Product to Organization, such update or item shall be deemed Pilot Products and subject to these Pilot Terms.

12.2 Pilot Hardware. HUDL ASSUMES NO RESPONSIBILITY FOR THE PROPER INSTALLATION AND USE OF THE PILOT HARDWARE. IT IS ORGANIZATION’S AND ITS AUTHORIZED USERS’ SOLE RESPONSIBILITY TO MAINTAIN SAFE OPERATION OF THE PILOT HARDWARE AND TO EXERCISE REASONABLE STANDARDS OF CARE AND CAUTION AT ALL TIMES. FOR ANY PILOT HARDWARE INTENDED TO BE MOUNTED ON A STAND OR TRIPOD (SUCH AS PORTABLE PILOT HARDWARE), (i) SUCH PILOT HARDWARE MUST BE MOUNTED AND SECURED IN SUCH A WAY THAT IT WILL NOT FALL FROM SUCH STAND/TRIPOD, AND (ii) THE STAND/TRIPOD FOR SUCH PILOT HARDWARE MUST BE SAFELY AND SECURELY AFFIXED TO THE GROUND TO ENSURE THE PILOT HARDWARE DOES NOT TIP OVER OR FALL, AND IT IS THE SOLE RESPONSIBILITY OF ORGANIZATION AND ITS AUTHORIZED USERS TO ENSURE THAT SUCH PILOT HARDWARE IS PROPERLY MOUNTED ONTO A STAND/TRIPOD AND THAT THE STAND/TRIPOD IS PROPERLY SECURED TO THE GROUND AS SET FORTH IN THE INSTRUCTIONS THAT ACCOMPANY THE PILOT HARDWARE OR ANY INSTRUCTIONS FROM A THIRD PARTY HARDWARE MANUFACTURER. FOR ANY PORTABLE PILOT HARDWARE USED OUTSIDE, DO NOT USE SUCH PILOT HARDWARE IN CONDITIONS WHERE THE PILOT HARDWARE CANNOT BE SAFELY MOUNTED AND SECURED, SUCH AS IN THE EVENT OF HIGH WINDS. HIGH WINDS MAY CAUSE THE PILOT HARDWARE TO TIP OVER OR SEPARATE FROM THE STAND/TRIPOD, POSSIBLY CAUSING DAMAGE OR INJURY; ORGANIZATION AND ITS AUTHORIZED USERS SHOULD ALWAYS EXERCISE CARE AND CAUTION IN THESE CONDITIONS.

12.3 Limitation of Liability. IN NO EVENT SHALL HUDL OR ITS AFFILIATES OR LICENSORS HAVE ANY LIABILITY FOR: (I) ANY DAMAGES WHATSOEVER, INCLUDING WITHOUT LIMITATION DIRECT, INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY, OR CONSEQUENTIAL DAMAGES, OR DAMAGES FOR INTERRUPTION OF USE, LOSS OR INACCURACY OR CORRUPTION OF DATA, LOST PROFITS, OR COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, HOWEVER CAUSED (INCLUDING WITHOUT LIMITATION USE, MISUSE, INABILITY TO USE, OR INTERRUPTED USE) AND WHETHER IN CONTRACT, TORT, OR UNDER ANY OTHER THEORY OF LIABILITY, WHETHER OR NOT HUDL HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, REGARDLESS OF WHETHER ANY REMEDY SET FORTH IN THESE PILOT TERMS FAILS OF ITS ESSENTIAL PURPOSE; OR (II) ANY CLAIM ATTRIBUTABLE TO ERRORS, OMISSIONS, OR OTHER INACCURACIES IN THE PILOT PRODUCTS, UNLESS SUCH DISCLAIMER OF LIABILITY IS NOT ENFORCEABLE UNDER APPLICABLE LAW, IN WHICH CASE HUDL’S LIABILITY WITH RESPECT TO THESE PILOT TERMS SHALL NOT EXCEED $100.00. ANY PILOT PRODUCTS PROVIDED TO ORGANIZATION ARE BEING PROVIDED WITHOUT CHARGE FOR EVALUATION AND TESTING PURPOSES ONLY, AND THE PARTIES AGREE THAT THE FOREGOING LIMITATIONS REPRESENT A REASONABLE ALLOCATION OF RISK UNDER THESE PILOT TERMS.

13. Compliance with Laws. Organization is responsible for complying with all applicable laws in connection with its access to and use of any Pilot Products and these Pilot Terms, including without limitation all laws and restrictions regarding obligations to post a notice advising of any recordings and the export of products or technical information from the United States or other countries that may be imposed from time to time. Organization further agrees that it will not export, directly or indirectly, any technical information acquired from Hudl under these Pilot Terms or any Pilot Products using such technical information to a location or in a manner that at the time of export requires an export license or other governmental approval, without first obtaining the written consent to do so from the appropriate agency or other government entity in accordance with applicable law.

14. Additional Representations and Warranties. For clarity, Organization’s representations and warranties in the Organization Terms apply to these Pilot Terms, as incorporated into the Organization Terms. Organization further represents and warrants that (i) Organization has obtained all necessary consents, permissions, approvals, and rights, including without limitation all Intellectual Property Rights, for the use of the Pilot Video pursuant to these Pilot Terms, including without limitation from any individual who may be captured in such Pilot Video (or their parent/legal guardian if a minor) and (ii) the use of any Pilot Video, including without limitation any Pilot Video recorded by Hudl, pursuant to these Pilot Terms will not violate, infringe, or misappropriate the Intellectual Property Rights or any other rights of any individual or entity with respect to any individual who or any property that may be included in such Pilot Video.

These Pilot Terms were last updated on January 27, 2022.